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Description of Permit Types

Filming Event
The Region of Waterloo supports the film industry and issues film permits for approved filming projects in our community. You must apply for a permit before you can start filming on a Regional road. This allows us to protect Regional property, while ensuring the rights, safety and privacy of our citizens. Please submit the permit no later than five business days before filming. When filming on property that is not Regional property, please ensure the proper permissions are in place as well as all applicable insurances.

To obtain approval for: Townships of North Dumfries, Wilmot or Wellesley, complete application form (below) and fax to 519-575-4453 or email to transportation@regionofwaterloo.ca.

To obtain approval for:

City of Cambridge contact via Email or Phone: 519-621-0740 x4324

City of Kitchener contact via Email or Phone: 519-741-2200 x7373

City of Waterloo contact via Email or Phone: 519-886-2310 x30270

Township of Woolwich contact via Email or Phone: 519-669-6041

For more specific details governing special events refer to Filming Bylaw 05-075.

Collection Notice: Personal information requested on this form is collected under the authority of the “Municipal Act” and will be used to assist Regional Staff in making a decision on this permit should be forwarded to Transportation, 150 Frederick Street, 7th Floor, Kitchener, ON N2G 4J3, 519-575-4400.
Municipal Consent
Municipal consent is the written consent of the Commissioner or Designate to install, upgrade, downsize, occupy or remove public or private infrastructure, equipment, hardware or appurtenances within the Region's road right-of-way.

Collection Notice: Personal information requested on this form is collected under the authority of the “Municipal Act” and will be used to assist Regional Staff in making a decision on this permit should be forwarded to Transportation, 150 Frederick Street, 7th Floor, Kitchener, ON N2G 4J3, 519-575-4400.
Oversize Load
An oversize load permit is required to move oversized loads that exceed Ministry of Transportation accepted limits by height, length, width or weight as set out in the Highway Traffic Act.

Applications should be submitted a minimum of 5 working days prior to the planned date of the move.

Applications for loads that exceed accepted limits require engineering review and should be submitted at least 15 working days prior to the planned date of the move.

Collection Notice: Personal information requested on this form is collected under the authority of the “Municipal Act” and will be used to assist Regional Staff in making a decision on this permit should be forwarded to Transportation, 150 Frederick Street, 7th Floor, Kitchener, ON N2G 4J3, 519-575-4400.
Special Event
A special event permit is required for anyone wanting to hold a parade/procession, ceremony, street dance/party, beer garden, solicitation of donations from a motor vehicle (toll road), sidewalk/street sale, festival/carnival, race/walk-a-thon, demonstration or any similar event that requires a lane or road closure or may interfere with the normal flow of traffic on a Regional Road, but does not include a wedding or funeral procession, picketing, or an activity for which the Region has granted a Filming Event Permit or a Work Permit.

To obtain approval for: Townships of North Dumfries, Wilmot or Wellesley, complete application form (below) and fax to 519-575-4453 or email to transportation@regionofwaterloo.ca.

To obtain approval for:

City of Cambridge contact via Email or Phone: 519-621-0740 x4324

City of Kitchener contact via Email or Phone: 519-741-2200 x7373

City of Waterloo contact via Email or Phone: 519-886-2310 x30270

Township of Woolwich contact via Email or Phone: 519-669-6041

For more specific details governing special events refer to Special Event Bylaw 05-076.

Collection Notice: Personal information requested on this form is collected under the authority of the “Municipal Act” and will be used to assist Regional Staff in making a decision on this permit should be forwarded to Transportation, 150 Frederick Street, 7th Floor, Kitchener, ON N2G 4J3, 519-575-4400.
Work Permit
A work permit is required for anyone wanting to occupy a Regional road, shoulder, sidewalk or right-of-way, even if the work is not expected to damage the road. The permit must be obtained in advance of the work being done. See the schedule below for more information.

A permit is required for all work including excavation, cut or trench; to install, construct, place, move, remove, relocate, adjust, alter, clean, maintain, test, repair, replace, improve or restore infrastructure in, over, under, across or along a Regional road, or on any road that extends from a Regional road on to private property, or on an unopened Regional road.

If a Work Permit is required for the purpose of constructing or modifying an access in which an Access Permit was required and approved, a copy of the approved Access Permit must accompany the submission of the Work Permit.

The applicant must have the approval to sign on behalf of the Owner/Proponent and Contractor.

Collection Notice: Personal information requested on this form is collected under the authority of the “Municipal Act” and will be used to assist Regional Staff in making a decision on this permit should be forwarded to Transportation, 150 Frederick Street, 7th Floor, Kitchener, ON N2G 4J3, 519-575-4400.